You can ease the transition for them and eliminate their frustration by letting them know you are still happy to serve them, but will be doing so from a different location. Give your clients plenty of notice that you and your company will be moving. This includes having internet and telephone connectivity live the moment you need it and having all owned technology ready to be installed and used once employees settle into the new building. Ensure your IT department is fully aware of the moving timeline and on top of deadlines to ensure your company is ready to hit the ground running once the move is complete. Any small, delicate components must stay organized and adequately protected throughout the move. Moving electronics can be one of the trickiest parts of an office move. Technology can be finicky, especially when making a move. Create excitement about the move by getting each employee something new for their work area to help them look forward to the new space. To make the transition easier, have everyone make their new space feel as inviting as possible by personalizing it with a desk lamp, framed pictures, or other decorations. Driving to the new office beforehand will also give everyone a better idea of the length of the commute and parking conditions. This will give all employees a good idea of how much space they will have for belongings and if any cutbacks should be made to accommodate less storage space. To get everyone on board, try to have the entire group take a field trip to the new office before the transition date. Be sure to give staff a deadline far enough in advance that they can plan and be prepared to clean out their workspace. This is a great way to get buy-in from all employees while also assisting in the overall moving effort. The easiest way to get everyone involved is to assign your employees the task of getting their desk area packed and ready.
You may want your moving coordinator to prepare a moving log/inventory and have everyone label offices and boxes by number. Knowing where your essential office supplies and project files are located while unloading and unpacking will allow your team to hit the ground running. Keeping projects and documents in order is essential so everyone can easily pick up their work right where they left off. Keeping things organized is critical to making an office move more manageable and less stressful. Having a single point of contact when coordinating the overall move will streamline the entire process and make it easier to manage. Sure, you'll have lots of help to conquer the move, but having someone spearhead the effort is super helpful. There will be a lot of moving parts (literally) that will need to be attended to, such as packing office supplies to moving office furniture and other large and expensive items. Designate a Move CoordinatorĬhoose someone with excellent management skills and the ability to communicate well. Preparing a moving budget at least several months in advance will also greatly assist with planning. Every business has different moving requirements and needs, so find what works best for you and your employees and work with an office relocation company that understands what you need. Begin planning what you want/can pack first and what you will need to prioritize unpacking once you get to your new office space.
Moving an entire office – including all of your employees and company assets - can be more stressful, so planning ahead is crucial. If you have ever made a personal move with your family, you know how stressful it can be to move a family from one home to another. Check out our tips for moving your office to a new space! Make a Moving Plan They are perfect for an office move, and we have a few quick tips to make the move even more efficient.
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That's why 1-800-PACK-RAT is on hand to assist with our portable storage containers, which offer the most flexibility regarding office relocation services. Between files, books, desks, electronics, furniture, and personal items, moving your office and employees can feel like you are trying to climb a mountain. Moving to a new office space can be done for many reasons, but no matter the reason, completing such a move can seem daunting.
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